With Auto-Approve Amendments, you can easily make adjustments to agreements in Anchor and get the changes approved after a defined notice period.
Anchor will notify your client about what has changed and the remaining time period in which they should review the changes before they're automatically approved.
No matter how many changes you need to make, we make sure your billing stays on track. No extra effort on your end!
Let's learn how to set up a proposal with auto-approval of amendments.
What’s in this article?
How to set up auto-approval of amendments
First, make sure to let your client know that the Anchor agreement serves as a source of truth and that any change will be reflected in it.
This gives clients greater clarity and confidence that they will always be informed of any change without having to re-approve a new agreement or a change in scope.
Check the box under Agreement Settings to use auto-amendments.
🚩 Note that the notice period must be at least of 7 days and at most 30 days.
When you send the proposal to your client, a new clause will be added:
When you edit an agreement, you'll be able to see the defined notice period.
A counter will be displayed for each amendment based on how much time remains until the notice period expires.
Your client's experience
Your client will receive an email notification stating that changes have been made and when they will take effect.
📨 There will be two automatic reminders before the notice period expires: one after half the notice period has passed, and one the day before.
Clients can decline auto-approval for agreement amendments if they wish. It will then be necessary to manually approve these amendments before they can take effect.
🚩 Once your client declines auto-approval of existing amendments, any new amendments you make can be automatically approved at the end of the agreement period.
Agreement attributes that are supported for auto-approval
The below attributes can be auto-approved in an agreement ✏️
Service description
Service Pricing
Pre-Approved quantity (h/u)
Billing trigger (auto, manual)
Billing frequency (Monthly, quarterly, yearly)
Billing recurrence (One-time or Recurring)
Payment terms
Addition of a new service
🚩 Ad-hoc charges will always require client approval.
Indicators in the Activity Log and Notification Center
Whenever an edit is made and takes effect, the activity log of the agreement will be updated. Whether it is a manual or automatic approval.
A dedicated notification will be sent to you via the Notification Center in case your client has declined automatic approval.
FAQS
What's the benefit for my client?
With Auto-Approve Amendments, clients enjoy;
Greater flexibility from their service providers - adjusting services if clients' needs change is easier than ever!
Full control - clients can disable automatic approval if they prefer.
Clarity, transparency, and confidence - clients are kept informed of any changes to their agreement by email and on the agreement itself.
Time and energy saved - they are not required to approve a new agreement or each change.
Is it possible to issue an invoice before the notice period ends?
Yes, the invoice will include the changes made, but the payment will require client approval.
Is there a way to prevent my client from having to approve a payment?
Yes, make sure to make your amendments in advance, so that there's enough time for changes to take effect before the next invoice is issued.