Anchor's automated billing and payment solution is built into the proposal; when you send a proposal to your client, you can define the scope of work, billing settings, and payment settings.
To learn how to create a proposal in Anchor, watch this video or follow the step-by-step guide below.
How to create a proposal
Click on the "Create proposal" button located in the top right corner of your screen to create a new draft.
Once clicked, the agreement studio page opens
Fill out the customer details
Specify if the agreement will take effect after the customer approves it, or on a scheduled date.
Choose an introductory message
An Introductory message shows your customers how much you care about them.
Create your own or use the template provided by Anchor to make your customers feel special.
Add an introductory video (optional)
Embed videos from YouTube, Vimeo, or Loom directly into your proposals for a powerful first impression.Add the services provided
You may select one of the pre-existing services, or add a new service. You have the ability to add a single service or multiple types of services.You can also create packages and offer your client up to three packages to choose from.
As for the Agreement Settings and Payment Settings, these can be defined as defaults for any agreement you send from the Business Settings page.
Keep reading to learn more about the options available in these sections.
Payment Settings
Similar to the Agreement Settings, the Payment Settings section can be customized per client whenever you send an agreement or defined for all agreements from the Business Settings page.
Payment Terms
You can set net terms of 15, 30, 45, 60, 75, or 90 days. Alternatively, you can set the payment terms to "Upon Receipt" and get paid the same day that the invoice is sent.
Don’t Require a Payment Method
There may be cases where a customer does not have a bank account or payment method at the moment but still wants to sign the agreement. If that’s okay with you, it’s okay by us! Just check the box "Don't require payment method". We will send the agreement to the customer and remind them when the invoice is due.
Credit Card Processing Fees
Processing fees are often covered by the customer, but you can cover them yourself by clicking the drop-down box and selecting "By the vendor".
Agreement Settings
Terms and Conditions
Terms and conditions can be a bit of a headache for businesses. But Anchor's got your back here too.
For your convenience, Anchor has default terms and conditions that you can select as "Existing Terms and Conditions".
Alternatively, if you have your own specific terms and conditions that you would like to use, simply upload them by dragging the PDF file into the "Upload your own" select box.
Important note: if you upload terms and conditions that contain commercial terms that contradict the statement of work (defined in the previous section), the online agreement will prevail.
Agreement amendments
Define if amendments to the agreement can take effect automatically after a specified period. Read more about this feature here.
Notes
Add any additional notes in this section. For example, if you agreed to offer a 5% discount after the first year, mention that here. Default discounts will soon be available under Settings.
Sending for Approval
All you need to do now is review the agreement one last time and click 'Send'.
At this point, your customer will receive an email with a link to the proposal to sign and approve it.
Still have questions? Feel free to send us a message by sending an email to [email protected]. Our team is always happy to help!