Anchor integrates with Xero to keep your books accurate by automatically creating a matching invoice, payment, and payout in Xero - based on the details already in Anchor.
To ensure syncing works smoothly, make sure your contacts, services, and accounts are mapped correctly. You can manage all mappings on the Integrations page. See full setup instructions here.
Step-by-Step: Syncing with Xero
Step 1: Invoice Sync
When you issue an invoice in Anchor, it is automatically sent to Xero (if auto-sync is enabled). For manual sync, click the Sync button once the invoice is in "Issued" status.
When the sync is complete, you’ll see a confirmation: "Invoice recorded in Xero."
In Xero, the invoice will appear with the same number and total amount as shown in Anchor.
Step 2: Payment Sync
Once the payment status changes to Payment collected, the payment is ready to be recorded in Xero. You’ll see "Payment recorded" in the sync status.
In Xero, the payment will show under your Clearing Account and be linked to the original invoice.
Step 3: Payout Sync
When funds reach your bank account, Anchor creates a Receive Money transaction in Xero. This moves the total from your Clearing Account into your Bank Account, including any related fees.
A payout may include multiple payments. All related invoices must be synced first for the payout to sync successfully.
If you're using manual sync, click the Sync button on the payout. Once complete, you’ll see the message: "Payout recorded in Xero."
In Xero, this shows as a Receive Money transaction from the Clearing Account to your Bank Account, including fees.
Note: Tax tracking inside Xero is not supported yet.
Recording Expenses
Anchor’s fees and credit card processing fees (if you cover them) are automatically included in the payout entry as part of the same Receive Money transaction. These amounts are posted to your Expense Account in Xero.
Step 4: Reconciliation
Once payouts have synced to Xero, you’ll see them appear during bank reconciliation as matching transactions - highlighted in green.
In the Reconcile tab of your bank account, Xero automatically matches the incoming payout (based on amount and date) to the transaction Anchor created. You’ll see the reference number from Anchor (e.g. POLUNA00491) next to the matched entry.
To reconcile:
Compare the payout amount and reference number to what you see in Anchor.
If everything matches, simply click OK to confirm the reconciliation.
This step ensures your Xero bank balance is fully aligned with the payouts deposited via Anchor, no manual entry needed.
