After Anchor and QuickBooks Online have been connected, and the 'Set up connection' button has been clicked, the Connection settings section will appear.
The next step is to sync Accounts, Contacts, and Services in order to perfectly match invoice information between Anchor and QuickBooks Online.
What's in this article?
Video Overview
Get a quick walkthrough by watching the video below or keep reading and follow our written instructions.
Account mapping
The first step is to designate the accounts Anchor will use for recording payments, expenses, and deposits in QuickBooks Online.
Click ‘Choose Accounts’ and specify the following:
Bank account - The account used to record bank deposits.
Possible account types are: Bank->Savings, Bank->CheckingExpense account - The account used to record Anchor fees.
Possible account types are: Expense, Other ExpenseClearing account - The account where funds collected from clients are recorded until they are deposited into your bank account.
Possible account types are: Other Current Assets, Undeposited Funds
Contacts and services section
Invoices in Anchor will be synced with QuickBooks Online, as long as:
The services (line items) included in the invoice is Anchor are mapped to the services in QuickBooks Online.
The contact associated with the invoice in Anchor is mapped to a customer in QuickBooks Online.
To ensure nothing is missing for the invoice sync, it is recommended to map the information in the Contacts and Services section in advance.
Contact mapping
Anchor automatically maps contacts to customers in QuickBooks Online by matching the contact's email address with the customer's email address in QuickBooks Online, provided it is an exact match and no other customers in QuickBooks Online share the same email address.
To map your contacts:
Click ‘Map contacts’ to open the mapping dialog
A contact whose email address matches will already have a synced status.
In the event that there is no match with the email address, you will need to select the matching customer from the dropdown menu. Type the display name as it appears in QuickBooks Online to filter the dropdown list.
Services mapping
Map your Anchor services to your QuickBooks Online services for invoices to match between Anchor and QuickBooks Online. You can connect multiple Anchor services to one QuickBooks Online item if needed.
To map your services:
Click ‘Map services’
Select the QuickBooks Online service corresponding to each Anchor service
When mapping is successful, the status column will state 'Mapped'
💡 Please make sure the service is saved as a Service and not as Inventory or Non-Inventory.
Disconnecting Anchor from QuickBooks Online
When disconnecting from QuickBooks Online, new invoices, payments, expenses, and payouts will no longer sync to QuickBooks Online, and QuickBooks-related data will no longer be displayed in tables.
However, all your data remains securely stored in Anchor. When you reconnect to QuickBooks Online, all previously synced information and statuses will be restored seamlessly.